Today organizations need to be quick in getting things done. But paper is not fast, neither in printing nor distribution. Thus, extensive use of paper doesn’t make good business sense.
Traditional offices have paper-based filing systems, which may include filing cabinets, folders, shelves, microfiche systems, and drawing cabinets, all of which require maintenance, equipment, and considerable space.
A paperless office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital form. “Going paperless" can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and help the environment. The concept can also be extended to communications outside the office.
The easiest way to eliminate paper is to automate paper-based processes that traditionally require authentication and approvals in the form of physical signatures.
A major difficulty in "going paperless" is that much of a business's communication is with other businesses and individuals, apart from just being internal. Electronic communication in this situation requires both the sender and the recipient to capitalize from the 4 major benefits of Digital Signatures: